The ISO 9001 Standard Document Control Requirements are usually met by using Document Control Software. The document control requirements are one of the essential elements for achieving an effective quality management system of the ISO 9001 Standard requirements. Without control of records and procedures, the QMS ethics of a company will fail – as a business matter and as a compliant system.
For Records control digital and manual there are various solutions today. In this column I will examine how the requirements can be achieved by one with solutions that are electronic. Pay attention, we did not write applications but a solution that is digital. Digital solution should not be document control software. There are two sorts of documentations in associations. The first is the digital document solution. Obviously instruction should be appropriate for type and the size of the organization, the complexity and interaction of processes, and personnel’s proficiency. To put it differently, do not go over your heads, you would regret it. The purpose is not to turn the organization.
Documents control over organizations’ level is set with its management systems. Management systems are applications designed to support a number of the procedures that are working. The system may be a CRM system, an ERP system or some system. The working processes. The system guides the information to fill. The info is at time and the location, being controlled and organized. Distribution of this information is handled. This is what files control is all about. So, once you get prepared for the audit and are documenting your QMS, any procedure that is recorded through the management system and is contained within the QMS – is covered. However, you will need to mention it. Do not say I did not tell you.